Vincent & Barn Case Study
How Vincent & Barn cut admin hours and freed up time for growth
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Introduction
Vincent & Barn are design-makers of rustic and industrial furniture based in Wokingham, UK. They came to us with one big problem: clunky manual systems slowing everything down.
Orders, invoices and payments were eating time and creating bottlenecks. The process was heavy, repetitive, and slowing growth. So Vincent & Barn needed to improve efficiency and free up the hours locked in admin. See our workflow automation checklist.
Our bespoke web-development work (custom software development) gave Vincent & Barn the tools to refocus on what matters - top design, smooth order flow and scaling without chaos.
Project Analysis
To build the integration we tapped GraphQL to query data from Shopify’s API, fetching order details, refunds and status updates in real time.
The tough bit wasn’t just retrieving data. It was ensuring everything added up exactly. We mirrored the same total-calculation rules used in FreeAgent so the figures match. Where needed we added a VAT adjustment line to invoices and credit notices, so nothing is off.
This level of precision matters in custom software development, especially when finance ticks are on the line. The result: correct data, zero surprises, and a workflow that flows.
Client Requirements
Vincent & Barn were stuck with a major bottleneck. They had to manually re-create every Shopify invoice in FreeAgent. It was slow, it was repetitive and it was crushing growth potential.
They came to us with one ask: remove the need to copy invoices from Shopify into FreeAgent. No more double-entry, no more admin drag.
That requirement set the whole direction. We built a solution that not only met the brief but transformed their invoicing workflow. Manual effort dropped. Accuracy rose. Growth became possible.
Fancy a quick chat with the software geeks?
If clunky systems are slowing you down, let’s talk. No sales patter. No corporate waffle. Just a straightforward conversation about fixing the stuff that wastes your time.
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Bespoke Functionality
Our tailor-made solution did more than plug in. We bent both Shopify’s and FreeAgent’s APIs to Vincent & Barn’s accounting way of working. Everything integrates and behaves how their team expects.
To make sure nothing was out of sync, we ran full financial reconciliation during UAT and sign-off. Every figure, every invoice, every credit note — checked and verified.
This type of tight control is standard for us when money and records are involved. It ensures production launches go live without surprise errors, mismatches or manual fixes. See how our custom software development process delivers reliable, accurate workflows.
What Our Clients Say About Us
“A well-rounded team, ensuring a full suite of expertise & resource is always available; CDS Global have seen the successful completion of major projects over the years where Dev Partners ability to grasp the underlying business needs to provide a future-proof solution has been invaluable.”
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